Privacy Policy for Time Run Application

1. Introduction This Privacy Policy outlines how Runtime Solutions Pvt Ltd ("Company") collects, uses, and protects the personal information of employees who use the Time Run Application ("Application"). By using the Application, you consent to the practices described in this policy.

2. Information We Collect

The Application collects and processes the following types of information:

• Personal Information: Name, Employee ID, Contact details (e.g., email address, phone number), Address, Date of Birth
• Attendance Data: Check-in and check-out timestamps, Location data for verifying attendance within the office premises
• Task Data: Task details, status, and completion records
• Leave Data: Leave requests, approvals/rejections, history, and balance
• Device Information: Device type, operating system, and unique identifiers for troubleshooting and improving the Application’s performance.

3. How We Use Your Information

The information collected is used for the following purposes:

• Attendance Management: To ensure accurate attendance tracking based on location and timestamps.
• Task Management: To provide task tracking functionality and allow employees to manage their to-do lists effectively.
• Leave Management: To process leave requests, maintain leave records, and enable smooth communication between employees and verifiers.
• Employee Directory: To maintain an up-to-date directory of employees for internal use and communication.
• Application Improvement: To analyze usage patterns, troubleshoot issues, and enhance the Application’s features.

4. Location Data

Location data is used exclusively to verify that attendance is marked within the geo-tagged boundaries of the Company’s offices (Mumbai, Kolkata, Nagpur). Location data is retained only for the duration required to validate attendance and is not stored beyond this purpose.

5. Data Sharing and Disclosure

Personal information is accessible only to authorized personnel within the Company, such as HR and management, for legitimate business purposes. The Company does not share personal information with third-party services, except when required by law or for Application hosting and maintenance.

6. Data Retention

The Company retains personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy or as required by applicable laws.

7. Data Security

The Company employs industry-standard security measures to protect personal information from unauthorized access, alteration, disclosure, or destruction. However, no method of electronic storage or transmission is 100% secure.

8. User Rights

• Access and Correction: Employees may request access to their personal information and seek correction of inaccuracies by contacting the HR department.
• Data Deletion: Employees may request the deletion of their personal data. However, certain information may need to be retained for legal or business purposes.
• Consent Withdrawal: Employees may withdraw their consent to the use of specific data, such as location information, by disabling location permissions. Note that this may affect the Application’s functionality.

9. Changes to the Privacy Policy

The Company reserves the right to update this Privacy Policy. Employees will be notified of significant changes through the Application or official communication channels. Continued use of the Application after such updates constitutes acceptance of the revised policy.

10. Governing Law

This Privacy Policy is governed by the laws of India. Any disputes will be resolved under the jurisdiction of the courts in Mumbai.

11. Contact Information

For questions or concerns about this Privacy Policy, please contact the HR department at hr@runtime-solutions.com.

By using the Time Run Application, you acknowledge that you have read, understood, and agree to this Privacy Policy.